Zoom Interviews How to Prepare for your Virtual Interview
Zoom is a video communications platform that many of us at ZDNet consider to be a valuable digital tool today. One of Zoom’s key strengths is its simplicity, but the platform also has a variety of advanced features that remote workers will find useful for improving their productivity. Below, we’ll show you how to get started, and also offer some tips and tricks that experienced users may be missing out on.
Which video conferencing platform is right for your business? We’ve gathered details about 10 leading services. First of all, head over to Zoom in your browser. The layout will be slightly different depending on whether you are on desktop or mobile. There are four plans available; the most popular now likely being the free tier, in which virtual meetings can be held with up to participants, 1-on-1 meetings 30 minute time limits , and meetings with multiple participants can be held for up to 40 minutes.
When your time is up, you can simply restart a meeting if need be. The free option also includes private and group chats. Participants can join via their PC or a telephone line, and both desktops and apps can be shared. Zoom’s Pro, Business, and Enterprise packages come with additional features, including an increase in meeting duration limits, cloud recording and storage, Skype for Business interoperability, single sign-on options, transcript recordings, and company branding.
It is possible to join a meeting just from your browser, but in the interests of longevity and avoiding browser limitations, we recommend you download the application. Also: Remote working jobs: 5 problems we need to solve in To start using Zoom, make your choice browser or a direct download and then sign up.
You will be prompted to type in your email or sign in through either Google or Facebook. Businesses can also provide you with a single sign-on key SSO to attend meetings, although you will also need to know the company’s. Alternatively, you can look up the domain by performing a search based on your company email address. At the next sign up prompt, Zoom will ask for permission to send resources including product videos and how-to guides your way.
Either click “confirm” or “Set Preferences;” the latter option being to receive emails once a week, once a month, or never. Make your selection. By now, a confirmation email should have landed in your inbox. Open the message, click “Activate Account” or paste the included confirmation link into your browser, and then at the next prompt, you will need to complete account creation with your name and a strong password.
If you wish, on the next screen, you can invite your colleagues to also create an account. If not, click “Skip this step. Now you can choose to create a test meeting if you like, as well as add Zoom as an extension. If you will be using Zoom for the foreseeable future for work purposes, you may want to select and install appropriate add-ons now. You can choose to launch a test meeting, which contains the meeting’s URL and the option to invite others.
We will go through the core features of the meeting system in a moment, but for now, let’s head over to the web portal, zoom. On the Zoom website , head to ” Your Account ” in the top-right to manage your profile. You can change details under the ” Profile ” tab such as your name, picture, default meeting ID, password and time zone. Next, head to ” Settings. Also: The modern workplace: Will remote tech workers tolerate being monitored? In the interests of security and to prevent scammers from hijacking a meeting , you should make sure you use strong passwords.
Passwords were not always enabled by default, but after Zoom apologized for “falling short of the community’s — and our own — privacy and security expectations,” a rush of security changes were made, including the enabling, by default, of passcodes for scheduled, instant, and personal meetings.
The security tab is now extensive and includes options to allow or restrict public and private chats when you host a meeting; you can give permission for files to be transferred, select who can screen share, enable end-to-end encryption but you will need to verify your phone number first to select this option , and you can even impose blocks on users coming from specific countries or regions.
The Zoom desktop app has a similar layout, with “preferences” accessible from the top-right corner. The options you can access here are related to your PC, such as whether or not you want to use dual monitors or automatically enter a full-screen mode when a meeting starts. You can also test your microphone and speaker setup, choose a color theme, select a default location for recordings, and tweak accessibility controls, among other functions. With your basic preferences in place, let’s go to the ” Meetings ” tab in your profile.
The first screen you will see reveals any scheduled meetings in your diary. Click “schedule a new meeting” and a new screen will appear, in which you can name your meeting, add a description if you want, and choose the date and timezone. If this is to be a continual meet up with colleagues, there is a handy ” recurring meeting ” checkbox under the timezone tab.
If you select it, you can then choose how often the meeting needs to be repeated — whether daily, weekly, or monthly, and how many times during a day you want the meeting to repeat. The short answer is: you must do so manually. There are two ways to do this: through calendar invites, or via your own email account. If you wish to invite others through a calendar, links to Google Calendar, Outlook Calendar, and Yahoo Calendar are displayed once your meeting has been saved.
Alternatively, next to the “join URL” link on this screen, there is an option to “copy this invitation. See: Want to be a developer? These are the coding skills that can get you hired. Clicking on this page element brings up a screen with all of the important information required for the meeting, including the URL, of which the meeting ID is already embedded. Copy this to your clipboard, open your email client, paste the details into a new message, and invite away.
So, in short, all participants need is the meeting URL , date and time , and a passcode. If you want to try out features before bringing other people in, create a test meeting at this stage and select “Start this meeting. The first prompt, in either case, will ask you to join with computer audio if you are on PC, and will also give you the option to test your speaker and microphone. At the top right of the meeting window, you can choose to go full screen. We are now going to go over the basic settings you need to know about in meetings for management purposes.
If you are using an external microphone, speaker, or camera, open up the arrow tabs next to these options to choose which equipment you want to use external or inbuilt. Moving on, the ” Manage Participants ” tab is particularly important. Under this tab, you can find ” invite ,” which is useful if you’ve forgotten to bring someone into a session.
Clicking this option will bring up a box with everyone connected to the meeting. In the interests of privacy, however, hosts and other participants cannot control individual camera feeds.
A handy feature to note here under ” Security ” is ” lock ,” which stops anyone else from joining an active session. Different views : You can pick one of four view options — but this only impacts how you view a meeting, and not others.
By default, Active Speaker is the default video layout — in which the person talking is ramped up to a larger screen — but there is also a gallery layout that brings in every participant on one screen through a grid, an ” immersive ” view that puts participants in the same ‘room’ through a virtual background, and a floating thumbnail option. The ” Share Screen ” tab allows you to share your PC screen with others, including your full desktop, browser, or open applications, and also permit others to share their own screens simultaneously.
Now, let’s talk about messaging. The ” Chat ” tab on the main bar is designed for users to type out questions and messages, as well as share files either hosted by cloud storage providers or stored directly on your PC, as long as the “Send files via meeting chat” option in Account Settings has been enabled.
As a host, you can also select the ” The final tab of note is the ” Record ” option, which you may want to use if you are discussing work matters and want to save the session in order to email a copy of it to others later.
By default, no one except the host can record a session unless the host gives permission to do so. Participants will be warned that the meeting is being recorded through an automatic audio message. Finally, the ” End Meeting ” tab finishes the session. If the host needs to leave but the meeting should carry on, they can assign the host status to another participant — but enabling co-hosts has to be selected first in the “Meetings” tab and can only be selected by subscription holders.
Alternatively, you can leave the meeting or end the meeting for all. Now that the basics have been covered, there is a range of settings and features that more experienced users might want to use.
Let’s head back over to the web portal to run through a few options. If you are using the desktop application , you can quickly access this area by going to “Settings”. If you have a Pro, Business, or Enterprise plan, you can take advantage of the webinars option. Webinars can be set up that broadcast to up to 50, view-only attendees at a time.
Screens, video, and audio can be shared; chat sessions between attendees and panelists can be hosted, and webinars can be run on either a pre-registration or open basis. In , Zoom introduced the option for enabling language interpretation. Up to 20 participants can be designated as interpreters during a Zoom session, and they can create their own audio channels for participants to select in their preferred language. Virtual backgrounds can be used to hide the chaos and clutter of your home. There are specific hardware requirements, which can be accessed here.
Most modern PC setups should be able to manage — but the virtual background, either made up of images or video, works best with a green screen and uniform lighting. There is also “studio effects,” a beta service for adding filters.
To set up a virtual background, go to the desktop app, “Settings,” and choose “Virtual Background. You may see a warning that says your hardware isn’t good enough — but give it a go, anyway.
This is a useful option if you are canvassing ideas or soliciting feedback and it comes with different annotation options, including text boxes, arrows, and more. The “spotlight” is a form of highlighter which can be used to bring user attention to a particular area or point. This can be enabled under in-meeting settings. Notes can be added to a virtual whiteboard and shared screens. When software is popular, scammers come out of the woodwork to try and find a way to capitalize.
Zoom is no different ; the appearance of scammers jumping into unprotected meetings and posting malicious links and pornography has given rise to the phrase “Zoom-bombing. Zoom has published a guide on how to prevent gatecrashers from disrupting your meetings, including pointers such as:.
Zoom Rooms is a more advanced software offering available on a subscription basis. Zoom Rooms, an option for business owners, combines audio conferencing, video conferencing, and wireless screen sharing. A PC running Zoom Rooms is the bare minimum requirement, but iPads, TV displays, external speakers, cameras, and microphones can all be integrated within one room.
Who Invited This Guy? – Ways to Keep Zoom Meetings Safe and Secure – ETHOS
During the early days of the pandemic, daily Zoom meeting participants jumped from 10 million in December to million in April Some sources suggest that Zoom is now the most popular virtual meeting app in the world. One explanation for the app’s popularity may be the robustness of the Zoom recording feature. You can record meetings in both the free and перейти на источник subscription Zoom accounts. But consider these additional reasons to record:.
Any time you need a reliable reference point, consider recording your meeting. The basics of recording include video can you go into a zoom meeting early – can you go into a zoom meeting early:, audio, and shared screens. The recording’s display layout will be the layout of the host or participant that started the recording. Layout options include active speaker, a gallery of all participants, and more. Keep in mind, a free Zoom account will only record locally to your computer.
Paid subscribers can record locally, to the cloud, or with the mobile app. Local recordings are not an option for mobile devices. You just recorded a meeting to your desktop, but where is the file now? If you forget later, the file path for recordings is in your Documents folder, in the Zoom subfolder:. Then, share the link. If you want to change the default save location for future recorded files, on the Zoom app click the Settings gear icon.
Choose Recording and then click Change to choose a new folder. Recording a Zoom meeting to the cloud saves local storage space and makes your file accessible to more people. That said, only paid subscribers can record meetings to the cloud.
Like locally saved recordings, cloud recordings include video, audio and shared screen content. However, cloud recordings also include chat text, additional recording layouts, and download or online sharing capability.
To save your recording to the cloud:. Watch for a subsequent notification when the audio transcript is available. Both emails include links to either the recording or transcript. Paid subscribers can record meetings on iOS and Android devices with the Zoom mobile app.
You must be the meeting host to record on a mobile device. Simply access and share the cloud recording in the Zoom web portal. To share a cloud recording, open the Zoom web portal in your browser.
Click Recordings. Next to the meeting you want to share, click Share. Choose access settings, like if the link is available publicly or allow viewers to download the recording. Send the link via Zoom Chat, Microsoft Outlook, or your preferred collaboration app. Download recordings to edit the video or keep a local copy. To download a cloud recording, click the More button and choose Download. By default, only the host can record the meeting.
Take something off your plate—delegate the recording responsibility. Likewise, you can you go into a zoom meeting early – can you go into a zoom meeting early: protect cloud recordings by enabling viewer authentication.
You can either restrict viewers to those who are logged into Zoom or a specific email domain. Administrators can disable or customize these settings. To require authentication for a specific cloud recording, click Share. Under Share this recording, click Only authenticated взято отсюда can view.
Running out of space? Delete local recordings from your computer or delete cloud recordings from your Zoom account. To permanently delete local recordings from your computer:. To permanently delete cloud recordings:. Deleted cloud recordings will automatically go the trash, where they are permanently deleted after 30 days. Admins can recover or permanently delete cloud recordings before the day period ends. For more details, check out this Zoom FAQ.
Are end users still asking for help when Zoom recording? Consult with one of our BrainStorm change experts about reducing your helpdesk calls and increasing Zoom adoption at the same time. Can you go into a zoom meeting early – can you go into a zoom meeting early: Stay up to date on how our strategies help organizations be more efficient and reach their goals.
Fill out the form on this page to keep up with BrainStorm. Zoom recording how-tos anyone can follow. But consider these additional reasons to record: Record keeping: A Zoom recording archives important ideas, discussions, final decisions, and action items—so that attendees can reference the recording if confusion arises. Engagement : A recording in progress may improve attendee participation and behavior. Legality: Recordings can be very helpful in matters of compliance and eDiscovery.
Transcriptions are particularly helpful for interviews or instructional meetings. New hires : Get new employees up to speed on past trainings or meetings. Knowledge base : Create your own video knowledge base for employees. Compile videos relating to a project, customer, or topic to organize your recordings. Practice : Record yourself to rehearse an upcoming presentation.
How to record via desktop Free or paid subscribers can record locally in the desktop app for Windows, MacOS, or Linux. During a meeting, click Record.
If there is an option, choose Record on this Computer. Find and share local Zoom recordings You just recorded a meeting to your desktop, but where is the file now? Record to the cloud from your desktop app Recording a Zoom meeting to продолжение здесь cloud saves local storage space and makes your file accessible to more people.
To save your recording to the cloud: During a meeting, click Record. Choose to Record to the Cloud. Record from the mobile app Paid subscribers can record meetings on iOS and Android devices with the Zoom mobile app.
While hosting a meeting in the Zoom mobile app, tap More. Choose Record. To pause or stop the recording, click Moreand choose Pause or Stop. Share can you go into a zoom meeting early – can you go into a zoom meeting early: recordings To share a cloud recording, open the Zoom web portal in your browser. Give another user permission to record the meeting By default, only the host can record the meeting.
In an ongoing meeting, click Participants. Click Allow Record. Require authentication to view recordings Likewise, you may protect cloud recordings by enabling viewer authentication. In a browser, log in to the Zoom web portal. Click Settings and select the Recording tab. Enable Require users to authenticate before viewing cloud recordings.
Delete a Zoom recording Running out of space? To permanently delete local recordings from your computer: Log in to the Zoom desktop app. Click the Meetings tab and click the Recorded tab. Select the meeting with a local recording. If you only see the Open option, it means the recording is a cloud recording Click Delete. To permanently delete cloud recordings: Log in to the Zoom web portal in your browser.
Next to the meeting you want to delete, click the More button and choose Delete. Features for days Resources to keep you going. Microsoft How to record a PowerPoint presentation to share later Read more.
Insight How to do breakout rooms in Zoom Read more. Don’t miss a thing Stay up to date on how our strategies help organizations be more efficient and reach their goals. See why change is everything. Resources All resources Blog Webinars. Company About Careers Contact Us.
Can you go into a zoom meeting early – can you go into a zoom meeting early:. Joining The Zoom Meeting
Log in to Продолжить and go to the Event. What do I do? If you still feel that you will need the ID and password then email us a few days before the event and we can supply it. In general the advanced information is not relevant to our straightforward seminars. The basics of how to ask questions and the structure of the day will be explained at the start of each session.
Normally the chairman will mute and ask you to un-mute all microphones as necessary. Usually questions will be managed via the ezrly: button on Zoom. The screen ID is any name that you want displayed to label your video image, for example your first name. It is not a log-in ID. These are optional. Obviously if exrly want to speak or be seen then they are essential. This is because Eventbrite manages the bookings and payments, Zoom just provides the video link on the day.
Eventbrite relies on being able to uniquely identify you via your email address in order earlh authorise you to enter источник статьи Zoom Meeting it is not done via the less secure Zoom link.
Please note that confusingly you are able to book the event without an account — however you will need to create one before подробнее на этой странице can access the meeting.